The employee management system is a human resources tool that contains various information such as employee history, perks and incident reports in order to help the employer supervise the business activity and enhance productivity.
Searching functions based on different criteria such as employee duties, level of performance, leave days etc.
Payroll data such as salary, bonuses, invoice address, paid leave etc.
Performance management tools that the managers can use to generate reviews and set up new goals.
Report generation: it may issue reports on performance, leave days, specific projects.
Time tracking: by integrating the payroll tool into the same system, one may monitor the time spent by different employees on a certain project, which can be reflected in the client invoice and personal payroll data of the employee, all automatically generated by the platform.
Reasons for using an employee management system
Streamlining administrative tasks: by managing to automate and digitize manual data entries, an employee management system can organize the project, assign tasks to the most appropriate team members (based on criteria such as past performance and availability), check work progress, track past activity and time spent on each milestone. Moreover, it should be able to compute automated calculations, set payment rates, generate automatic invoices and generate timesheets.
Data security: on one hand, the system may automatically save a document at different stages of completion in order to be sure it will not be lost, as well as allowing the monitoring of different drafts to the same project. On the other hand, it can have an archiving function, therefore protecting against data loss by storing it in the cloud.
Integration with other systems: once a system is incorporated, especially if digital, then it might be preferred to have only one platform, as integration allows the use of multiple tools simultaneously and with little effort.
How to implement an employee management system
As it requires time for tasks such as of organizing, reporting, sorting and transferring documents, it is better to explain the advantages from the beginning and allocate a sufficient period of transition for the employees to get used to the new system.
A web-based system is preferred as the process can be more gradual and performed in increments, with short and virtual training.
The employee management system may improve performance particularly by monitoring of activity and employee productivity. As an integrated system, it allows the company to function continuously and receive regular reports as better management tools.